Frequently Asked Questions - Application Process
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Does the requirement that applicants must have 4 years of post DVM experience change in the event the applicant completed a dual degree program (e.g. DVM/MPH)?

 

The ACVPM bylaws state that in order to be deemed eligible for the exam all candidates must have 4 years of experience after their DVM (or equivalent) degree is conferred.  Graduate degrees obtained prior to or concurrently with a DVM degree will not count towards the required experience.

 

Are there any other situations where a candidate may be permitted to take the exam prior to achieving four full years of experience?

 

During the 4th post DVM year applicants that meet all other criteria can be approved to take the exam, however, it is important to note that if they achieve a passing score on the exam they will become “conditionally” approved diplomates.  In order to achieve full diplomate status, they will need to provide the EVP with an updated CV that reflects four years of post DVM experience as documentation.

 

Please explain the reference form that is included with the application documents, it is a bit confusing.

 

Each applicant will need to submit references from three different individuals.  They certainly can but are not required to have a DVM (or equivalent degree).  It is critical that the persons providing references know the applicant well enough that they feel capable of completely and accurately providing the requested information.

 

The reference form must be filled out entirely.  This includes:

  • Applicant Name
  • Reference Name and Contact Information
  • Nature of Professional Relationship with the Applicant.  Please note this should be a fairly detailed description but should fit within the space provided on the reference form.
  • *The only question on the reference form that may not have to be answered is if the reference was NOT the applicants training program director.  If the reference knows the applicant from another source that question may be skipped
  • Starting and Ending Dates of the Professional Relationship
  • Responsibilities and Professional Experiences that the Applicant had during the Relationship-this should be a fairly detailed description
  • Criteria Assessment-need yes, no or N/A for each row
  • Reference must sign the document

**With the exception of the question that is specifically for training program directors all the other information on the reference form must be completed.  Applicants with incomplete reference forms will not be approved.  Applicants are responsible for ensuring that their references complete the forms as required.

 

Why does an applicant need to share their references with their sponsor?

 

In some instances, the relationship between an applicant and their sponsor may be brief in nature.  In such instances it is especially important for the sponsor to have visibility to the information provided to support the applicants moral and ethical character.  The sponsor is encouraged to review the reference forms along with their sponsee’s application as a whole to ensure completeness.  

 

What if my chosen reference(s) aren’t able to describe my responsibilities and experiences?

 

A different individual should be chosen to provide the reference.

 

Is there a limit as to how time can elapse between the professional relationship “ending” and the reference being provided?

 

No, there is not a defined limit.  It is important that reference feels they can provide complete and accurate information.

 

Are there any alternate ways that I can provide official confirmation of my degree(s) other than a photo of my diploma?

 

Official transcripts from the school(s) (must be from registrar and have appropriate signatures and seals) can be substituted in place of a diploma photo, provided that the transcript states that the degree was conferred.

 

What should I do if my name has changed since my degree was conferred?

 

Please provide an official supporting document that confirms the name change.  

 

What if any of the documents required for my application are in a language other than English?

 

A certified translation is required for any documents that are not in English. The document must be provided for the credentials committee to review in English and must be accompanied with documentation that the translation from the original document was completed by a certified individual or company.  

 

Can my sponsor also serve as one of my three references?

 

The sponsor may also serve as one of the three references.  This topic is best approached on a case by case basis and is dependent on the nature of the relationship that the sponsor and applicant have.